Executive Personal Assistant

Executive Personal Assistant Needed for Private Household in Honolulu,HI  (Oahu-Based)

Job Overview: A private household in Hawaii is seeking a top-tier Executive Personal Assistant (EPA) to support their personal and professional lifestyle. The Executive Personal Assistant will work closely with Mrs., providing dedicated support with her day-to-day scheduling, travel logistics, errands, and high-level coordination. The EPA will report to and assist the Executive Domestic Facilities Manager (EDFM) and collaborate with the fully staffed household to ensure smooth and efficient operations.
 
This is a dynamic, fast-paced role for someone highly polished, proactive, and service-oriented. The ideal candidate is discreet, flexible, solution-focused, and experienced in private service.
 
You will begin most days at the family's dedicated office in downtown Honolulu, where you'll receive daily direction, review communications, and organize the day's priorities. From there, you'll transition into supporting Mrs. with errands, appointments, and various tasks around the island. This role requires someone who is comfortable multitasking, staying productive on the go, and working from a laptop or phone in the car while waiting during appointments. It's a dynamic mix of administrative precision and in-the-field support, perfect for someone who thrives in both environments.

Key Responsibilities: 

• Manage complex personal and professional calendars, appointments, and travel itineraries.
• Advocate for the clients at all times, ensuring their safety, comfort, and dignity; for example, managing transportation thoughtfully and never placing clients in uncomfortable or inappropriate situations.
• Coordinate communications, filter emails, screen calls, and prioritize tasks.
• Travel in advance to vet accommodations and ensure all client preferences are met.
• Run errands, shop (online/in-person), process returns, buy gifts, and plan special events.
• Drive clients to appointments, the airport, and events, ensuring safe, professional transport.
• Liaise with the household staff, vendors, and service providers to ensure seamless operations.
• Attend appointments and work remotely from the car when needed.
• Maintain digital and physical filing systems and oversee inventory with the EDFM.
• Uphold strict confidentiality and represent the family with poise and professionalism.
• Follow the “3-day rule” for completing assigned tasks.

Requirements:

• 5+ years in a similar role within a high-profile or ultra-high-net-worth household.
• Bachelor's degree or equivalent experience; relevant certifications a plus.
• Tech-savvy (Microsoft Office, Apple products, QuickBooks, Signal/ProtonMail).
• Professional, confident, and etiquette-aware (knows how to open doors, anticipate needs, etc.).
• Must be a non-smoker, fragrance-free (client has severe asthma).
• Valid driver's license and clean driving record.
• Ability to lift up to 40 lbs and manage travel logistics.
• Must be able to work from the Honolulu office and travel interisland and to the mainland (e.g., Florida).
• Calm, resourceful, organized, joyful, and "can-do" personality.

Is Drug Screening required for this position? Yes

Start Date: ASAP

Expected Job Duration: Long-term 

Schedule: Monday–Friday, 8 AM–6 PM
*Occasional evening and weekend coverage may be required

Compensation: $90,000/year

Benefits: 
Paid Vacation
Paid Holidays
Performance Bonus
401(k) Retirement Plan
Health Insurance
Mileage Reimbursement
Work Cell Phone Provided